An independent, objective, accurate and thorough documented audit of contents and condition of a property at the start of a tenancy is invaluable in helping avoid disputes. Further, these documents are welcomed in a court of law to help clarify and settle disputes that do occur.
By using Lohar Property Services, landlords and their agents make a valuable investment whose return is measured in minimising costly and time-consuming disputes as well as enhancing their professional services in the competitive residential lettings market.
This is a document listing all the spaces in a property, including the garden and outbuildings if appropriate, with a detailed description of the condition of both spaces – walls, flooring, windows, lighting, fittings etc. – and contents, like furniture, appliances, curtains, carpets &c.
This is agreed at the beginning of the tenancy and is used at the end to check for any changes, deterioration and other dilapidations. By having an Inventory & Schedule of Condition carried out, landlords are assured of an objective and independent assessment of the property as it is presented at the beginning of the tenancy, giving a datum against which to assess dilapidations and evidence for any possible retention of deposit at the end of the tenancy.
An inventory should be made shortly before the tenancy commence – usually a day or two – and the property should have all modifications and refurbishments completed, appliance testing certified, be clean, tidy and ready to be occupied.
This may be carried out when the tenancy starts with the tenants (or their representative) present at the property. The inventory is checked and agreed; keys are handed over by the landlord or their agent, any special instructions given and meter readings taken. However, if tenants have arrived unaccompanied, then there is no Check In as such, and they will have 3 days to check, annotate, sign and return the inventory to the agent or landlord.
This is a brief inspection carried out at regular intervals – usually every 3-6 months, depending on the length of tenancy – to ensure all conditions outlined in the Agreement are being adhered to and that the property is being well treated. This should be carried out with the tenants present with adequate notice given.
This occurs at the very end of the tenancy. The property is checked against the original inventory, any dilapidations noted, meter readings taken and keys returned. The report – with photographs – is used to provide evidence and an independent assessment of dilapidations and opinion for retention of deposit and recovery of further costs if any, to cover damage, extra cleaning, repairs & replacements – all with due regard to Fair Wear & Tear.
Lohar Property Services has developed a unique format for reports, with embedded photographs, making them easy to read and annotate. Further, all reports are backed with a digital photographic record, which can be made available in the event of any dispute. All photo images are date stamped and the files themselves left unedited to preserve the file creation date & time. Video reports can also be supplied.
Clients receive a report and invoice by e-mail in pdf format within 48 hours of site visit. Hard copies and CD/DVD records are available on request.
Lohar Property Services is fully insured for both professional indemnity and public liability and is a full member of AIIC – the Association of Independent Inventory Clerks – your assurance that Lohar Property Services adheres to the highest standards in the business and will provide you with an excellent and professional service. Ask to see our current cover.